Position:                  Operations Officer

Location:                  Dublin

Hours of work:         3-5 days a week (negotiable)

Reports to:               IRLI Executive Director

Closing Date:           We are accepting applications on a rolling basis

Irish Rule of Law International (IRLI) is a legal non-governmental organisation (NGO) with charity status set up under the auspices of the Law Society of Ireland and the Bar of Ireland as well as the Law Society of Northern Ireland and the Bar of Northern Ireland dedicated to promoting the rule of law in developing countries. IRLI is primarily a project-based organisation with a variety of access-to-justice projects in countries such as South Africa, Malawi, Zambia, and Tanzania. IRLI is an all-island organisation that seeks to progress resource-restrained societies by protecting human rights, promoting and strengthening the rule of law and providing technical support and assistance in the form of legal capacity and institute building in those jurisdictions in order to help tackle the effects of global injustice and empower freedom from inequality, corruption and conflict.

Position Summary – Operations Officer

Irish Rule of Law International has rule of law projects in Tanzania, Malawi, South Africa and Zambia. The Operations Officer is responsible for overseeing the whole corporate governance, charitable governance, finance, administrative, and human resources functions of the office. This position reports to the Executive Director and works closely with other members of the executive team. The incumbent will work closely with IRLI’s office manager, as well as IRLI’s financial controller.

Responsibilities:

1. Corporate Governance:

• In conjunction with the Executive Director, contribute to developing strategic plans, annual operation plans, and key performance indicators.
• Review and monitor the organisation’s risk register in conjunction with the Executive Director and lead on implementing mitigation measures to mitigate against risk.
• Ensure compliance with relevant Irish laws and regulations as well as laws and regulations in Tanzania, Malawi, and Zambia.
• Oversee the development and implementation of policies and procedures related to corporate governance.
• Ensure the board of directors and executive team are kept informed of any governance-related matters.

      2. Charitable Governance:

• Ensure compliance with relevant Irish laws and regulations related to charities.
• Oversee the development and implementation of policies and procedures related to charitable governance.
• Ensure that the organization is meeting its charitable objectives and maintaining its charitable status.

      3. Finance:

• Oversee the financial management of the organization, including budgeting, forecasting, and financial reporting, in tandem with IRLI’s financial controllers.
• Ensure compliance with relevant laws and regulations related to finance.
• Liaise with auditors, bankers, and other financial institutions as necessary.

      4. Administration:

• Oversee, alongside IRLI’s office manager, the general administration of the office, including facilities management, procurement, and inventory management.
• Ensure that the office is properly equipped and maintained.
• Develop and implement policies and procedures related to administration.

      5. Human Resources:

• Oversee the recruitment, selection, and retention of staff.
• Ensure that the organization is complying with relevant laws and regulations related to employment.
• Develop and implement policies and procedures related to human resources.

     6. Knowledge Management:

• Develop and implement a system for knowledge management, including document management and filing.
• Ensure that staff have access to the necessary information and resources to carry out their duties effectively.

Qualifications:

• Bachelor's degree in business administration, finance, or a related field.
  
  
• At least five years of experience in a senior administrative role, preferably with an NGO.
  
  
• Excellent knowledge of Irish laws and regulations related to corporate governance, charitable governance, finance, administration, and human resources.
• Excellent communication, leadership, and interpersonal skills.
  
  
• Strong problem-solving and decision-making abilities.
  
  
• Ability to work effectively in a multicultural environment.

This Terms of Reference outlines the key responsibilities and qualifications required for the Director of Administration role in the Irish NGO's offices in Dublin. The successful candidate will be responsible for overseeing the entire administrative function of the office, including corporate governance, charitable governance, finance, administration, and human resources. The candidate should also be knowledgeable about knowledge management and filing systems to ensure proper document management. The Operations Manager will report to the Executive Director and work closely with other members of the executive team, as well as the financial controller and office manager, to ensure the successful operation of the organization.

Salary: 51,000-55,000 euro (pro rata)

Closing Date: We are accepting applications on a rolling basis – so, if you're reading this, we invite you to apply.

Please forward your cover letter along with your CV to [email protected].